Category: Board Meetings

Call to Order 2:00pm 

Roll Call of Trustees

President- Nicole Fitzgerald   (Present)         Trustee- Fred Boogren(Present)

V.P- Victoria Wilcox  (Present)                      Trustee- Tess Cini (Present)

Secretary- Nancy Mouradjian  (Present)         

Treasurer- Frank Kren (Present)                  

 

Presidents Report

The Annual Voting took place from 1-2 on Saturday, July 15, 2023. People that were on the ballot were 3 existing board members; Nicole, Frank, and Tess, and one new board member, Debbie Healy. Even though the weather was rainy, we had a decent turnout for voting. We got to meet some residents that we haven’t met before and some new to the neighborhood residents. 

 

The meeting started promptly at 2pm.  A few of the voters did stay for the meeting to offer some feedback, get information, and just listen. We covered quite a bit in a short time.

 

Another area that we addressed at the meeting was phone calls to the office. We ask that, if you call the office, please leave a voicemail and a phone number. If you do not, we have no way of knowing you called and we cannot call you back if you don’t leave a phone number. Not everyone has given their phone numbers to add to the system

 

We discussed an ongoing issue that we have had up at Bear Park with a group of kids that come up there almost every day. The kids leave garbage, flip the porta potty, are belligerent to other residents that walk through the park or try to bring their kids up to play, flip trash cans and jack up the swings. Some of the board members tried talking to the children and they continued, a resident had to contact the  police to come because the kids were being belligerent to them and messing up the play equipment and sadly the officer didn’t have much to say about it. We are trying to narrow down with whom the children’s parents are so that we can reach out to them.

 

We discussed the installation of the new solar lights and panels that will be installed the following Saturday after this meeting. These solar lights and panels are 5 years maintenance free. If there are issues with the product the product will be replaced hassle free for free.

 

Late assessments and liens were also addressed at this meeting. We continue to try to get the residents to pay by offering payment plans but it doesn’t seem to help. We will be placing liens on homes when the billing cycle starts in September. We encourage any residents that are way behind to contact the office before September to set up a payment play. Terms are discussed at the time of creating the payment plan.  

 

The tornado that came through damaged a lot. The flagpole was one of the things that sustained damage. We contacted a company in Toledo and they came out, did all the repairs as well as replaced the flag. Now our flag is flying beautifully.

 

We have had a couple of complaints about weed. We know that it is legal and that you are on your own property, we just ask that you try to be respectful of the individuals around you. We are all neighbors. 

 

Blight is another issue that was addressed. The blight does continue to go out. We are all at the mercy of the Frenchtown Blight officer making the rounds. Feel free to utilize the link for blight in the pinned post on the top of the Facebook page. Blight will continue to go out.

 

The JAWS (Jailer Program) and the beautification committee have been doing a great job keeping the parks clean and assisting repairs. We are always looking for volunteers feel free to call us, text only, email or facebook messenger, if you are interested

 

Treasurer Committee Report

We are proud to announce that we are right on track with last year’s finances with a financial surplus. This money, as with what we did with the surplus last year, will be put toward repairs, bills, beautification, office supplies and events. The accountant did their assessment of the fiscal year and provided packets with the information.

 

The new fiscal year, 23/24, budget was handed out to the residents at the meeting as well as board members. The budget was created based on last year’s, 22/23, numbers and reflects inflation. The budget was motioned for approval and seconded with 5 board members for and one abstaining. 

 

Just a reminder, if you have not paid 22/23 assessments/ HOA fees, please do so. If you need a payment plan let us know. This will help you avoid a lien on the property. We would like to see the back payments caught up before new, 23/24 assessment bills go out the first week of September.

 

Beautification & Event Committee Report

The Jaws program will continue to work with Frank and Victoria with cleaning up the association and repairs. The new solar lights will be put in on Saturday, July 22, 2023. The lights were supposed to be installed the same Saturday as the meeting but due to inclement weather, installation was postponed. Fall garage sale days will be Thursday August 31st, Friday September 1st, Saturday September 2nd, and Sunday September 3rd. 

Public Participation

Thank you  all that came

Meeting Ajourned – 2:15pm

Side note. We would like to welcome our newest addition to the board, Debbie Healy.

Meeting Start Time: 7:00pm

End Time: 8:08pm

 

President- Nicole Fitzgerald- Present                                            Trustee- Victoria Wilcox

Vice President/Head of Grounds- Nick Campbell- Present.       Trustee- Fred Boorgren

Treasurer- Frank Kren- Present

Secretary- Nancy Mouradjian

Previous. meeting minutes were approved by all

Update from previous meeting- The office lighting transfer from florescent lighting to LED was completed. The old flag being properly disposed was discussed at the previous meeting, Tony Spear volunteered to take the flag and have it appropriately disposed of. Thank you Tony Spear for taking care of the flag. Mr. Spear also volunteered his time and sprayed the baseball diamond and by the lighthouses up front with weed killer.

   There has been talks of acquiring the legal by-laws for Detroit Beach. Finally it was narrowed down that we had to contact the Monroe County Registrars Office. They were contacted and relayed that they did not have the man power to look for them and that someone will have to come up and dig them up. The president will be. taking on that task.

   We recently were informed that there are parks at the end of every street, at the waters edge. Nick, V.P. and grounds has begun marking those parks. with signs, table and trash can, starting on 2nd st. Although it is not much, it is something for the residents to enjoy. We need more volunteers for the community.

    Previous contracts for lawn, snow removal and office were in need of being done. All contracts were addressed, renewed or altered. Office staff was put to seasonal due to Detroit Beach Finances. The president will VOLUNTEER time to operate the office. 

   Talk of community volunteer is continuing. The neighborhood needs a lot of work and we need volunteers to do it. The only way to get the volunteers to get park repairs done is by reaching out.

   In a meeting, that occurred quite a few months ago, two homes were due to be condemned. A follow up was done. The two homes are now in the hands of the attorneys and courts and it could take another year before they are knocked down and removed. Nick boarded up the one home for safety purposes. 

   The website was discussed to have it made more user friendly. Spoke with the web designer, and she began work and stated it would be up and running soon.

   Although, pricing out a bathroom for the office was discussed at the previous meeting, it will be put on the back burner. The bathroom at this juncture is more o a want than a need. We first have to focus on the repair of our parks.

Finances- Our financial reports and budgets are a continued work in progress. We will be eliminating mailing payments and stream lining them into auto pay.  No purchases are to be. made without the approval of the treasurer. All have approved the budget and financial reports.

Building,  Maintenance and Grounds- Repairs were done to some signs and a fresh coat of paint was added. We have been looking for a plow truck and didn’t find one in our budget. A new regular work truck will be purchased for the neighborhood. A vote to raise the amount to purchase truck was proposed and voted on, all were in favor. Mr. Spear volunteered to fix a guardrail at 10th st. Tiger Carroll assisted with the repair. Bronson Park has a flooding issue and requires a french drain. Mr. Spear has volunteered to take on the task of completing the large task of correctly installing the french drain for the community. Park signs will be put at every park. Parks all require more mulch, new wood, new tables, benches, paint, repair of equipment. We are kicking off a park revitalization committee. Volunteers will be needed and sign up sheets will be made in the office as well as on FaceBook. Discussion to turn the hockey area into a multisport area was agreed upon.. There was a water leak in Bronson park. It was repaired. Many signs in the neighborhood have to replaced and they have to be actual street regulation.  All asphalt surfaces need repair, sealed or both. 

Halloween- Decorations will begin to be put out. Trick or treating  will take place in the pavilion this year. Frank, Nick and Victoria will begin adding decorations. Donuts, Cider,  and other treats will be purchase. Kerri, one of our residents, has been on her phone pricing out donuts.

New Business- Park Beautification and repairs will begin now but really kick off in spring of 2022. We need to work on volunteers. Working on creating a cost effective but attractive fencing system for the parks. We need to price out paint for structures and stationary table and benches. Discussion of color for our neighborhood took place. A motion for what Colors was made and voted on and approved. The colors will be royal blue with accents of gold. Flood gates will remain unlocked unless there is a reason to lock them. Nicole and Nick have keys. Railings along Edgewater will be repaired with extra  guard railing. All guard rails will be painted white. More mulch will hopefully be able to be dumped sometime in spring around the play equipment. Stationary benches and tables will be lifted, repaired or replaced. Security cameras are being installed. 

 

 

Meeting Ajourned