Call to Order 6.32 pm 

 

Roll Call of Trustees

President- Nicole Fitzgerald   (Present)         Trustee- Fred Boogren(Present)

V.P- Victoria Wilcox  (Present)                      Debbie Healy (Present)

Secretary- Nancy Mouradjian  (Present)         

Treasurer- Frank Kren (Presentt)

 

PREVIOUS MEETING MINUTES APPOVED

Motion was made, for the executive meeting minutes to be  approved, by Frank. Five were in favor and one abstained 

PRESIDENTS REPORT (Nicole)

There was a quick recap on the  berm issue, that is behind the homes on the north side of Monona. Everyone at the meeting was informed that the berm property that resides on the outskirts of Monrona, that is not owned by Detroit Beach Association,will not have the deterioration survey done on it, paid and implemented by other entities that are not Detroit Beach Association, until that property is out of bankruptcy.   The Army Corps of Engineers sent an email that confirms that no one is to be driving a vehicle (emergency vehicles only) on any berm given; by doing so, it will accelerate deterioration and hinder the performance of the berm. 

 

There is an ongoing issue with a resident and the residents’ neighbors. Even though we cannot help this group come to a happy medium, we can extend a reminder to be courteous of your neighbors, whether you get along with them or not.  Everyone has the legal right to respectfully live in their own yard, be happy and be able to enjoy their property without aggression from others. 

 

Great news, now that there are two blight inspectors, we hope to get a lot more accomplished for our problem areas that seem to be overlooked or deemed, by the township, as the issue has being resolved,when it hasn’t. 

 

The JAWS program has been continuing their work throughout the late fall months and winter season. They helped with Halloween, getting the decorations up and Christmas.  The JAWs program  showed up to just clean up the parks a little and make sure the garbage cans were empty during the winter months. Now that it is spring, we will focus on a more regimented schedule with the JAWS program.  Frank is currently working closely with the head of Jaws to set  up a regular schedule. We recently had the Jaws program out to assist with some graffiti on the seawall at the park that is on Edgewater between 4th and 5th street.  Thank you to Frank and the JAWs program for getting that cleaned up.

 

The flood gates used to be open Memorial Day to Labor Day. The board voted, 5 in favor 1 abstained, to change the dates.  Now being closed on October 15th and reopened April 1st (Unless Weather Does Not Permit).

 

Just a reminder, per the RDA, the seawall maintenance is the residents responsibility if the seawall is on your property. The association’s responsibility is the seawall that borders the common ground areas. 

 

We’ve had a few residents suggest that we allow some residents, first come first serve, to set up their garage sales in Bear Park during garage sale days. The board voted on this idea, 5 in favor 1 abstained, with a contract. We will do the the space rental like the pavilion. For those that do not understand how we rent the pavilion, we simply take a $100  deposit, check, for the pavilion and as long as nothing is left messy, damaged and/or  no one  has driven in the park, the check is generally shredded or given back to the resident. We would apply this same idea to renting a spot in the park for a garage sale. We would mark off spots, for example 10×20, number them and include all that information in a contract that would have to be honored by the renter. The resident renting would be held responsible for their stuff, meaning that the Resident would have to clean up the area every night and if they leave their items set up, Detroit Beach Association will not be held responsible for their personal items, The Resident would also be responsible making sure that their area would be completely undamaged and clean on the final day by 6pm. The Resident would have to honor their contract or they would not get their $100 deposit back. The deposit would be used for cleanup and/or repair. This will be addressed again at the June meeting to get more ideas about this.

 

There were many liens that went out and a few payment plans set up. There were 12 payment plans set up, wishing there would have been more, and 4 have been paid off. The other payment plans are being paid on regularly and this is wonderful.  We appreciate everyone that made a plan and paid it off or is still working on it, for honoring that payment plan agreement. You all have been wonderful. 

TREASURER’S REPORT (FRANK)

The budget for the upcoming fiscal year 2024/2025 is currently being worked on and will be ready at the upcoming meeting. Inflation has impacted our 2023/2024 budget substantially. Everything  from lawn care, snow removal and office supplies, to electricity and  everything else to making repairs has impacted the budgett. We are considering of proposing a menial increase of the HOA dues on the the 2025 July annual meeting. 

 

There are still many unpaid dues out there in addition to the 55+ liens that have been initiated; over 10% of the residents have not paid. We do have some good news though,  collections are up. Thanks to Nicole’s diligence in setting up payment plans and tracking down individuals phone numbers to call and set up these payment plans or collect the full amount. 

 

BEAUTIFICATION, MAINTENAINCE & EVENTS (FRANK & VICTORIA)

 With much discussion through the past couple months the majority of the board, with one abstaining, decided that the bear park/ office parking lot be repaired.  Research on companies and getting quotes will begin immediately. 

 

The picnic tables and benches at Bear park will be painted by the JAWs program. We are hoping to have this completed by the annual meeting in July; weather is the determining factor.

 

We would love some volunteers from the community as well. We do have the JAWs program but we generally only are able to get 2 people at a time. The more volunteers, the more we can accomplish.

 

Since we are responsible as an association for the repair of the seawall that borders any common area, We will be utilizing the  JAWS program. We will instruct the JAWs men and/or women as to how to properly do the repairs. The JAWs program will aid  the board members in making repairs this year.

 

PUBLIC PARTICIPATION 

 

Connie Carroll suggested, for extra help, to get the red shirts.

 

Connie asked if the rumors were true, that we paid for a resident’s property survey. We explained that we paid half of the survey cost because we were going to have the park on Edgewater at 6th Street surveyed anyway and Jim, the resident that lives just North of the park, property lines touching, needed his property surveyed. We voted that sharing the cost would benefit the association financially and both parties walked away with the survey answers that were needed. 

 

Bill Geal wanted to know who was responsible for the contract on the wall that resulted in a year warranty and the residents and association responsible for the maintenance on the sea wall. We responded to him  that it was most likely Frenchtown RDA. 

 

Noka Fanola wanted to know if golf carts were allowed, ATV or mini bikes. We responded that golf carts are the only thing on that list that were permitted. We explained that we abide by the Frenchtown Township Ordinances and they only allow golf carts until dusk. She then asked about chicken and if they were allowed. We responded that according to Frenchtown Township Ordinance chickens are not permitted 

 

MEETING ADJOURNMENT

Frank motioned to adjourn the meeting and Victoria seconded. All were in favor.

Meeting Adjourned at 7:13pm

 

!!!UPDATE!!! There is a change in the agenda for todays meeting at 6:30pm in the Bear Park Pavilion , the Army Corps of Engineers Will be able to make it. They will be there to talk to us and answer questions at the end of the meeting. Also, Woof Lodge is going to come to the meeting and just share with the community what they do. Woof Lodge it the business that is going in the old Jefferson schools admin building, on N. Dixie, next to the church.

DETROIT Beach Association

JUNE 26, 2024  Agenda

I. CALL MEETING TO ORDER 

II. ATTENDANCE OF BOARD MEMBERS (NANCY)

A) NICOLE FITZGERALD (PRESIDENT)

B) VICTORIA WILCOX (V.P.)

C) NANCY MOURADJIAN (SECRETARY)

D) FRANK KREN (TREASURER)

E) FRED BOOGREN (TRUSTEE)

F) DEBBIE HEALY (TRUSTEE)

III. APPROVAL OF LAST MEETING MINUTES

IV. PRESIDENT REPORT (NICOLE)

A) BERM ARMY CORPS OF ENGINEER (NOT ATTENDING BUT HAVE INFORMATION)

B) FACEBOOK

C) PARKING LOT

D) BLIGHT

E) OFFICE VOICEMAILS NEED TO HAVE NAMES AND CONTACT INFORMATION

F) FALL GARAGE SALE DAYS

G) ANNUAL MEETING JULY

H) REVOTING IN VICTORIA AND ANY NEW TRUSTEES THAT WOULD LIKE TO VOLUNTEER

V. TREASURER REPORT (TREASURY COMMITTEE (FRANK OR DEBBIE)

A) BUDGET

B) ASSESSMENTS

VI. BEAUTIFICATION and EVENT REPORT (COMMITTEE FRANK or VICTORIA)

A) JAWS PROGRAM

B) WE NEED MORE VOLUNTEERS

C) PAINTING BEAR PARK TABLESDETROIT Beach Association Agenda

VII. PUBLIC PARTICIPATION WILL BE HELD AT THE END OF ALL MEETING AND SPECIAL GUESTS WILL COME IN THE SLOTS THAT ARE GIVEN BY THE BOARD

VII. MEETING ADJOURNMENT

 

Call to Order 6.29 pm 

 

Roll Call of Trustees

President- Nicole Fitzgerald   (Present)         Trustee- Fred Boogren(Present)

V.P- Victoria Wilcox  (Present)                      Debbie Healy (Present)

Secretary- Nancy Mouradjian  (Present)         

Treasurer- Frank Kren (Present Via Conference Call)   

 

PRESIDENTS REPORT

Updated the board about the berm issue that is behind the homes on the north side of Monona. I  informed the board that the property wouldn’t be surveyed by the survey company, as to whether the berm has deteriorated from the residents that live at frenchtown condominiums  driving on it, until frenchtown condominiums is out of bankruptcy. I updated the board with the information from the Army Corps of Engineers that was sent over, that confirms that no one is to be driving a vehicle (emergency vehicles only) on any berm given; by doing so, it will accelerate deterioration and hinder the performance of the berm. 

 

Board discussed an ongoing issue with a resident and the residents’ neighbors. We discussed if we had any options to try to alleviate the situation but at this time we do not, since it is out of our hands at this point. We did suggest just notifying resident, in general,  to just be courteous of your neighbors, whether you get along with them or not, because everyone has the legal right to respectfully live in their own yard, be happy and be able to enjoy their property without aggression from neighbor(s). 

 

The board was informed that there are currently two blight officers. We are hoping to get a lot more accomplished for our problem areas that seem to be overlooked or deemed, by the township, as the issue has being resolved,when it hasn’t.

 

Discussed the work log process that I implemented with the board. This work log has to be done every day. Once you open up the app and click the day, your work is recorded as the tasks are being addressed. Then at the end of the day ( 5:00 p.m.) it is printed and emailed to the association’s email. This only encompasses a summary of what is being done. It does not go into great detail but it also gives an idea of what is being done every day for the association in regards to office work.

 

The board discussed dates on when the flood gate should be closed and reopened. It used to be Memorial Day to Labor Day. The board changed the dates to being closed on October 15th and reopened April 1st (Unless Weather Does Not Permit).

 

We’ve had a couple residents suggest that we allow people to set up their garage sales in Bear Park during garage sale days. One resident had a lot of good ideas about the situation. He suggested that we rent spots in the park just like we do the pavilion. For those that do not understand how we rent the pavilion, we simply take a $100  deposit, check, for the pavilion and as long as nothing is left messy, damaged and/or  no one  has driven in the park, the check is generally shredded or given back to the resident. We would apply this same idea to renting a spot in the park for a garage sale. We would mark off spots, for example 10×20, number them and include all that information in a contract that would have to be honored by the renter. The resident renting would be held responsible for their stuff and for honoring their contract or they would not get their $100 deposit back. The deposit would be used for cleanup and/or repair. We will touch base on this more at the next meeting in May.

TREASURER’S REPORT

A lot of liens have gone out. Some residents have done payment plans and some have just paid off their amounts owed. But we are still substantially behind. Even though we are behind there have been a lot of collections we are doing much better than we were. When taking over the roll of treasurer, we had a little over $47,000 in the bank. We are currently sitting at $67,000. These reflect better numbers on collection and this is a good thing. This may seem like a surplus of money but it is just money that has to be used for repairs, maintenance and bills. Inflation has been really taking its toll on the neighborhood. Everything from lawn maintenance to snow removal is on the up. Repairs of everything is more expensive. Insurance for the common properties as well as other association items is another area that costs are up. Nicole spends a lot of time tracking the housing market in order to monitor the homes that pop up for sale and go after some of the people that have not paid in order to collect the money that is owed before the home is sold. This is a huge help but ultimately The assessments may be affected by this and may have to be raised. This is a current open discussion amongst the board and will be brought up at the next meeting in May.

BEAUTIFICATION, MAINTENAINCE & EVENTS

The JAWs program has been coming periodically throughout the season, including winter, to help empty trash in the parks. We’re working closely with JAWs program coordinator in order to get a regular schedule going for the spring summer and early fall season. This means that the JAWs program will be coming out regularly to help with odds and ends around the neighborhood including, but not limited to; repairs, garbage, weeding and other things that the association may need. 

 

We are responsible as an association for the repair of the seawall that borders any common area. All residents are responsible for maintaining their portion of the wall. With that being said, using proper repair materials, it’s approximately $1000  (give or take) to maintain the wall every year. The JAWS program will be instructed as to how to do it and they will join the board members in making repairs this year.

By-Laws of Detroit Beach Association, Inc.

July 2023

Article I

This Association, known as Detroit Beach Association, Inc., shall maintain an office located at Detroit Beach, 2977 Fifth Street, PO Box 176, Monroe, Michigan, 48162.

The first annual meeting of said Association shall be held on September 2, 1950, at 8:00 pm at the clubhouse, notice of which shall be sent to each lot owner or lot owners at least ten (10) days in advance. At this meeting the election of nine (9) Trustees shall be held, three of said Trustees to be elected for the term of one year. Any other business which may come before the lot owners as a whole shall also be transacted.

All subsequent annual meetings shall be held on the third Saturday in the month of July and notice of said meeting shall be given to each lot owner(s) at least ten (10) days in advance. 

At said annual meeting any voting that needs to be done will occur, the annual report will be read, the budget for the ensuing year will be presented, and any other business transacted which may come before the lot owners as a whole. A financial statement for the past year and a proposed budget for the ensuing year shall be provided to the lot owners at said meeting.

The Trustees shall meet within ten (10) days after the Annual Meeting for the purpose of organizing and electing their officers, who shall consist of a President, Vice-President, Secretary and Treasurer, and hold office of three years or until their successors are elected.  If a trustee resigns during their three-year term, the candidate appointed/elected by the Board of Trustees shall only fulfill the remainder of the resigning trustee’s term.  

Any Trustee failing to attend three consecutive scheduled meetings, without prior Board approval, will automatically be removed from the position of Trustee he/she hold. The Trustees will also meet upon the last Wednesday of each month for the purpose of transacting any business that may come before them. At this and all meetings of the Board of Trustees, the order of business shall be as follows:

Call to order

Roll call of officers

Roll call of Board which shall be in the order they are elected

Reading of minutes of last meeting

Reports of Committees

Ongoing business

New business

Adjournment

 

Article II

Duties of Officers

President

The President shall preside at all meetings of lot owners and Trustees. The President shall have supervision of all other officers and see that all resolutions and orders of the Board of Trustees are carried into effect and perform such other duties as may be required by law, these by-laws, and the Board of Trustees. The President shall sign all checks of the Association, together with the Treasurer. The President shall sign, together with the Secretary of the Board, all contracts, and documents that may be authorized by the Board of Trustees. The President shall appoint the following standing committees:

Law and Order

Grounds, Building and Maintenance

Finance and Auditing

Beautification

And such other special committees as may be necessary, subject to the approval of the Board. The duties of these respective committees shall be in accordance with SCHEDULE A attached hereto and made a part hereof.

Vice President

The duties of the Vice President shall be to work closely with, act for and in place of the President in his or her absence, and he or she shall be vested with the same powers and authority when so acting.

Secretary

The Board of Trustee Secretary shall keep the minutes of all meetings of lot owners and the Board of Trustees, in a permanent Minute Book, provided by the Association for this purpose. He or She shall give, or cause to be given, notice of all meetings of the lot owners and Board of Trustees, and all other notices required by law, or by these by-laws. He or She shall take care of all correspondence required and shall file and keep copies of all correspondence for future reference and perform such other duties as may be prescribed by the Board of Trustees, or the President. The secretary shall be custodian of the official seal, all contracts, insurance papers or other documents of value, and he/she shall see that they are kept in a safe and secure place. At the expiration of his or her term, the Secretary shall deliver all books, records and other documents pertaining to the Association, which he or she has in his or her possession, to his or her successor in office, or to the Board of Trustees.

Treasurer

The duties of the Treasurer shall be to keep full and accurate accounts of all receipts and disbursements in books belonging to the association and shall deposit all money and other valuable effects in its name and to its credit in such depositories as may be designated by the Board of Trustees. The treasurer shall disburse the funds of the Association, as may be ordered by the Board of Trustees by check, signed by self and countersigned by the President, taking proper vouchers therefore and the treasurer shall render to the President and the Board of Trustees at their regular meetings, or whenever they may require, an account of all his or her transactions, and of the financial condition of the Association, and shall prepare an annual statement showing the revenues derived from all sources, and an itemized statement showing all of the disbursements for the benefit of all lot owners. He or She shall be required to furnish a bond in an amount as fixed by the Board of Trustees for the faithful performance of these duties, the expense of which shall be paid for by the Association.

In the absence of any officer of the Board of Trustees, or for any reason that the Board may deem sufficient, the Board of Trustees may delegate the powers of duties of such officers to any Trustee, provided much of the Board concurs therewith.

 

 Article III

Management and Use of Office and Common Property

Section A

The management of the Office and common property shall be under the supervision of the President and in absence of the president, then the Officers of the Board. The duties of any employee, contractor or volunteer that may be employed or contracted by the Association shall be in accordance with the instructions of the Associations Board of trustees and subject to the approval of the President and/or Officers of the Board.

Section B

The names of all members of all committees shall be posted in a prominent place in the Office.

Section C

No alcoholic beverages or motorized vehicles (Association work vehicles and equipment exempt) will be allowed upon the common property at any time, and any person, whether lot owners, members of lot owners’ family, or guests, violating this by-law may be required to leave the common ground area immediately and will lose access to common ground area for one year.

Section D

The Board of Trustees of Detroit Beach Association Inc. shall have full and complete power and authority to make such rules and regulations regarding the management of any office staff and use of the common property as the majority of Board of Trustees feels is necessary for the good of the Association and the lot owners.

 Article IV

Should any lot owner violate, damage, deface or mistreat, in any manor, the constitutional provision that the use of common property shall not be for private gain, said lot owner will forfeit his or her right to such privilege for one year. This pertains to all articles regarding common grounds (roads, parks, pavilions, benches, seawalls, tables, play, equipment, etc.)

 Article V

No property or equipment belonging to the Association shall be taken from or used outside of the Association common area, nor shall any tables, benches or other equipment be removed from the park or other commonly owned property or lot owner responsible will lose rights to all common areas for one year. 

 Article VI

When any lot owner or owners desire to build upon his or her lot, they shall first submit plans to Frenchtown Township for approval and building permit; the Association may contest any approval. Frenchtown Township should notify the Association of any applications.

 

Article VII

No pets shall be allowed to run at large upon the common property at any time. All pets must always be on a 6 ft. leash while in common areas. 

 Article VIII

The purpose or purposes of which this Corporation is formed are as follows:

Whereas Detroit Beach Plat, Detroit Beach Plat No. 1, Detroit Beach Estates, Detroit Beach Plat No. 3, Supervisor’s Plat of Detroit Beach, and Monrona Beach Plat are all essentially residence properties in which there are at the present time upwards of one thousand six hundred lot owners, and

Whereas there was conveyed or contracted to be conveyed with every lot sold in said subdivisions, a common right in the parks, beaches, and roads, and

Whereas this common right has always been considered and is hereby declared to be an essential part of the value of every lot owner’s interest in said subdivisions.

Now, therefore, the purpose or purposes for which this Corporation is formed are hereby declared to be to establish a Government for said subdivisions for a perpetual period from and after the date of the adoption of these by-laws. During said period, no lot owner in said Subdivisions shall have the right to have his/her interest in the common property thereof set aside, admeasured or in any manner separated from the whole, and no lot owner during said period shall have the right to sell, assign, convey, mortgage, place or cause to be placed any lien of whatsoever name or nature on his, her and/or their interest in the common property in said subdivision, PROVIDED ALWAYS, this shall not prevent the transfer of said common right in conjunction with the transfer of any lot, for the use and benefit of successive owners of any lot.

To the end that the above purpose may be achieved, no lot owner shall have the right to a dissolution of the common interest, by legal proceedings or otherwise, during the said period of thirty years. The aforesaid restriction is made for the purpose of preventing the destruction or dissolution of the whole structure by any one lot owner or any group of lot owners.

While recognizing the right of any lot owner to take such legal proceedings as the circumstances may warrant for the securing of protection of such lot owner’s legal rights in this Corporation and of the conditions of such lot owner’s deed or contract of purchase, it is expressly provided that no lot owner or group of lot owners shall have the right to dissolve by Court proceedings or otherwise the whole structure, except by a majority vote of all of the lot owners, each lot in said subdivisions being entitled to one vote.

 

Article IX

The qualifications necessary for a person to hold office or be terminated from office of Trustee shall be as follows:

Each candidate shall own a lawful interest in a lot in any of the aforesaid subdivisions, either of record in the office of the Register of Deeds in and for Monroe County, Michigan, or in a contract of purchase of a lot in any of said subdivisions. The words “lawful interest” shall be construed as meaning such an interest as meets the requirements of the covenants, restrictions, and conditions to which allots in said subdivisions are subject, and in no case shall any candidate own his/her interest in any lot with more than one other person.

Each candidate must have all assessments on any, and all lots in which he or she has an interest, paid in full, and they must be in good standing insofar as assessments are concerned.

Each Officer and Trustee of the Detroit Beach Association Board shall own a lawful interest in a lot of any aforesaid subdivisions and reside within the confines of Detroit Beach.

Each candidate for trustee will have a criminal background check done.

Each candidate for Trustee must have never been previously dismissed from a trustee position with this association board for theft, discrimination, physical altercation with a resident or board member, made a proven threat to a board member or resident to commit violence or created an unsafe work and residential environment. If the board member was terminated for nonperformance, being disagreeable or any minor offense, it is up to the new, nonterminating board to reaccept individual as a perspective applicant.

Termination of any board member abides by the State of Michigan Employment and volunteer laws. Jobs must be completed according to board title or as requested in common area, if you are not participating you are not an active volunteer. A safe and mutual respect, nondiscriminatory work environment is expected. Theft is not tolerated and is ground for permanent, not open for discussion termination. Theft could lead to legal charges

 

Article X

The maximum annual assessment per lot in said subdivisions is now $.80 per frontage foot of each lot; frontage to be determined by the direction the house faces the street. Corner lots shall be measured only on the street that the other homes/buildings normally face on that street, with exception to corner lots which angle out along the front of the property at an exterior angle, and the owner shall only pay assessments for one frontage per lot.

A change in said assessments/ HOA fees may be proposed by the Board of Trustees. Before becoming effective, the change in assessments/ HOA must be approved by the majority of lot owners present at any annual meeting; The said Trustees are hereby empowered to make assessments in accordance with this article, which unpaid assessments shall thereafter be placed a lien on the lot or lots so assessed and may be enforced by appropriate action in equity.

In addition, a 30% service charge will be added annually to all delinquent assessment accounts, and the charge to put a lien on or remove a lien from any lots will be $100.

 Article XI

Said Board of Trustees shall have no power to, in any manner, bind or obligate the privately owned lots in said Subdivisions beyond the assessment which may be levied. The rights of any third person, firm or corporation dealing with said Board of Trustees, is hereby expressly limited to the assessment which may be annually levied.

 Article XII

MiRules and regulations governing meetings and election may be promulgated by the Board of Trustees; provided always that they shall not conflict with the provisions of State of Michigan Laws, the Articles of Incorporation or in conflict with the by-laws of said Association.

 Article XIII

The Board of Trustees shall have no power, without the approval of four-fifths of all the lot owners, to give or sell any property in said subdivision. As hereinbefore stated, each lot owner shall be entitled to one vote.

 Article XIV

The Trustees shall have no power to sell and dispose of any of the now commonly owned real property without the approval of four-fifths of all the lot owners in writing. As hereinbefore provided, each lot owner shall be entitled to one vote.

 Article XV

The Board of Trustees is hereby given power, within the limits of the sources of its funds, to purchase real estate in the name of Detroit Beach Association, Inc., sell the same, invest and reinvest the proceeds, and do every other act and thing necessary in the judgment of two-thirds of said Trustees in connection therewith.

 Article XVI

The Trustees are empowered to take over the management and control of said Subdivisions from the present Trustee on such terms and conditions as may be approved by a majority of said Trustees.

 Article XVII

Wherever in the Articles of Incorporation or Bylaws reference is made to many of the lot owners, or any other percentage of lot owners required to act on any proposition, the language is to be construed so that no lot owner carries the right of more than one vote.

 Article XVIII

No lot owners or group of lot owners shall be permitted to use the common grounds for private gain.

 Article XIX

There shall be an annual meeting of the lot owners as provided by the by-laws of said Association. Not less than ten days’ notice shall be given to all lot owners of said meeting. Said notice may be served personally, by mail, email, website, physical marque and/or public notice, if the latter, may be done by posting such notice in the Post Office in Monroe, Michigan. This mailing requirement shall be satisfied if performed as aforesaid, regardless of change of address of the lot owner or owners, the full responsibility of keeping an up-to-date address on file with the Secretary being upon the individual lot owners.

 Article XX

The majority of the lot owners present and voting on any such meeting for trustees, assessment/HOA fees changes, and sale of common property shall constitute a quorum for the transaction of any business that may lawfully come before the meeting, excepting as to such matters as under these Articles of Association require a definite number of lot owners to act.

 

Article XXI

Special meeting of the lot owners may be called at any time by the two-thirds vote of the Trustees or upon the presentation to the Board of Trustees of a petition signed by not less than fifty lot owners. Not less than ten days’ notice in writing shall be given to all lot owners of said meeting, said notice to be served either personally, by mail, email or public notice in the same manner as provided in Article XIX aforesaid. Only such matters shall be acted upon at special meetings as have been set forth on the notice of the meeting served upon the lot owners.

No property owner, being in arrears for any assessments shall have voting rights until such assessments are paid in full. Each property owner shall have only one vote. In all cases where more than one person owns any property in said Association, one must be designed as the owner for voting purposes.

Article XXII

Changes in the Articles of Incorporation shall be made only by majority vote of all lot owners voting and the approval of the court systems. An Attorney is required. New amendments to the by-laws shall be made only by majority vote of all lot owners voting at the annual meeting. Each lot owner being entitled to only one vote at any such election. 

 

Article XXIII

The By-Laws of said Association shall be adopted by majority vote of all lot owners, each lot owner being entitled to one vote, at the time of the approval. Thereafter, the By-Laws may have new amendments added or current deleted by a majority vote of the lot owners present and voting at any annual meetings. Clarification, deletion of illegal or obsolete clauses and five (5) year updating by-laws according to legality,  meetings, any assessment fee changes that were previously voted on and in order to keep the bylaws current, are only subject to vote by board members. Each lot owner being entitled to only one vote at any such election. 

The wording in the By-Laws should always coincide with state and local law as well as the Articles of Incorporation, this is the chain of power. By-law wording should be reviewed every five years as to keep the wording consistent with legalities, updates are to be approved by the board only, for change is not taking place, just provision of clarity.

Schedule A

Article 1

Law and Order Committee

The chief duties of this committee shall be to regulate and enforce the compliance of all By-Laws, and such other rules and regulations as may be necessary from time to time for the protection and preservation of the common property, and the safety, quiet, welfare and peace of the people.

 

Building and Grounds Committee

The duties of this committee shall be to plan and prepare for the maintenance and repairs on all common ground structures within the Detroit Beach Association. This committee shall also supervise the maintenance of all common property, and enforce its being kept in a clean, sanitary condition, and cause to be removed all refuse, weeds, or anything that causes an unsanitary or unsightly condition.

Finance and Auditing Committee

The duties of this committee shall be to supervise the expenditure of any extraordinary sums of money, approve all bills payable, payrolls, vouchers, and otherwise that will be necessary in the routine of the business management of the Association, and in general assist the Treasurer in the performance of his/her duties.

Schedule B

Article I

The Government of Detroit Beach Association, Inc. is hereby vested in a Board of nine (9) trustees; five (5) trustee and four (4) officers. The four (4) trustee officers shall consist of; president, vice president, treasurer, and secretary to serve for three years; these four are voted in by the board. The other five trustees will be voted on according to need, and/or nominated, at the annual meeting. Each lot owner being entitled to only one vote at any such election. 

Every annual meeting will include a summary of the finances for the fiscal year and a ballot of trustees that need to be formally voted onto the board.

 

Call to Order 2:00pm 

Roll Call of Trustees

President- Nicole Fitzgerald   (Present)         Trustee- Fred Boogren(Present)

V.P- Victoria Wilcox  (Present)                      Trustee- Tess Cini (Present)

Secretary- Nancy Mouradjian  (Present)         

Treasurer- Frank Kren (Present)                  

 

Presidents Report

The Annual Voting took place from 1-2 on Saturday, July 15, 2023. People that were on the ballot were 3 existing board members; Nicole, Frank, and Tess, and one new board member, Debbie Healy. Even though the weather was rainy, we had a decent turnout for voting. We got to meet some residents that we haven’t met before and some new to the neighborhood residents. 

 

The meeting started promptly at 2pm.  A few of the voters did stay for the meeting to offer some feedback, get information, and just listen. We covered quite a bit in a short time.

 

Another area that we addressed at the meeting was phone calls to the office. We ask that, if you call the office, please leave a voicemail and a phone number. If you do not, we have no way of knowing you called and we cannot call you back if you don’t leave a phone number. Not everyone has given their phone numbers to add to the system

 

We discussed an ongoing issue that we have had up at Bear Park with a group of kids that come up there almost every day. The kids leave garbage, flip the porta potty, are belligerent to other residents that walk through the park or try to bring their kids up to play, flip trash cans and jack up the swings. Some of the board members tried talking to the children and they continued, a resident had to contact the  police to come because the kids were being belligerent to them and messing up the play equipment and sadly the officer didn’t have much to say about it. We are trying to narrow down with whom the children’s parents are so that we can reach out to them.

 

We discussed the installation of the new solar lights and panels that will be installed the following Saturday after this meeting. These solar lights and panels are 5 years maintenance free. If there are issues with the product the product will be replaced hassle free for free.

 

Late assessments and liens were also addressed at this meeting. We continue to try to get the residents to pay by offering payment plans but it doesn’t seem to help. We will be placing liens on homes when the billing cycle starts in September. We encourage any residents that are way behind to contact the office before September to set up a payment play. Terms are discussed at the time of creating the payment plan.  

 

The tornado that came through damaged a lot. The flagpole was one of the things that sustained damage. We contacted a company in Toledo and they came out, did all the repairs as well as replaced the flag. Now our flag is flying beautifully.

 

We have had a couple of complaints about weed. We know that it is legal and that you are on your own property, we just ask that you try to be respectful of the individuals around you. We are all neighbors. 

 

Blight is another issue that was addressed. The blight does continue to go out. We are all at the mercy of the Frenchtown Blight officer making the rounds. Feel free to utilize the link for blight in the pinned post on the top of the Facebook page. Blight will continue to go out.

 

The JAWS (Jailer Program) and the beautification committee have been doing a great job keeping the parks clean and assisting repairs. We are always looking for volunteers feel free to call us, text only, email or facebook messenger, if you are interested

 

Treasurer Committee Report

We are proud to announce that we are right on track with last year’s finances with a financial surplus. This money, as with what we did with the surplus last year, will be put toward repairs, bills, beautification, office supplies and events. The accountant did their assessment of the fiscal year and provided packets with the information.

 

The new fiscal year, 23/24, budget was handed out to the residents at the meeting as well as board members. The budget was created based on last year’s, 22/23, numbers and reflects inflation. The budget was motioned for approval and seconded with 5 board members for and one abstaining. 

 

Just a reminder, if you have not paid 22/23 assessments/ HOA fees, please do so. If you need a payment plan let us know. This will help you avoid a lien on the property. We would like to see the back payments caught up before new, 23/24 assessment bills go out the first week of September.

 

Beautification & Event Committee Report

The Jaws program will continue to work with Frank and Victoria with cleaning up the association and repairs. The new solar lights will be put in on Saturday, July 22, 2023. The lights were supposed to be installed the same Saturday as the meeting but due to inclement weather, installation was postponed. Fall garage sale days will be Thursday August 31st, Friday September 1st, Saturday September 2nd, and Sunday September 3rd. 

Public Participation

Thank you  all that came

Meeting Ajourned – 2:15pm

Side note. We would like to welcome our newest addition to the board, Debbie Healy.

DETROIT BEACH ASSOCIATION, INC.

Meeting Minutes

April 26, 2023

 

Call to Order 6:30pm 

Roll Call of Trustees

President- Nicole Fitzgerald   (Absent)         Trustee- Fred Boogren(Present)

V.P- Victoria Wilcox  (Present)                      Trustee- Tess Cini (Present)

Secretary- Nancy Mouradjian  (Present)         

Treasurer- Frank Kren (Present)                  

 

Presidents Report

Hello everyone and welcome to the monthly meeting. I appreciate everyone attending and look forward to hearing some of your suggestions and we will try to address any questions you may have.

 

In March, the all board members had an executive meeting that consisted of basically encompassing a list of things we needed to accomplish. first and we needed to get organized. We are going to finish up bear park and then move on to another one of the parks. We ordered some new trash cans to put along the Edgewater park. And if they work out, we will start gradually replacing the trash receptacles for ones with lids.

 

We also discussed getting parks surveyed that don’t have clear property lines, so we can make the boarders clear. We have found out that we need to get the deeds in order to have them surveyed, so that is what we are in the process of doing.  we will start with the Edgewater park at 6th.

 

The April meeting went well. We had some special guests that will be speaking in regards to the police station that is going in on N. Dixie, across the street from the association. Gary Klemz, standing in for Kyle Bryant, township clerk. Klemz is very knowledgeable about the project. Jim Jacobs the project architect was also there for any questions and to go into some detail.  Sheriff Goodnough also attended  to give all of the residents some more information on their view of the project.

 

We have had many questions in regards to chicken, and whether we can have them or not. According to the township, and they have addressed this, unless you have an acre you cannot have chickens. 

 

Treasurer Report

The financial report was shared for review and was approved by the board. The financials are looking good and we should end up in the same positive financial position as we did last year.

 

The Snow Removal reimbursement information was submitted to the RDA (Resort District Authority). We are currently waiting on the credit to be implemented.

 

Beautification Committee Report

The Jaws program will start 5/13 and be Twice a month through September. Spring Cleanup will start 5/13 and happen twice a month. We are looking into solar power for the lighthouses. A call was put into DTE and we are awaiting a call back from the department that handles that area in order to get a quote. A light layer of mulch will be put around the Detroit Beach Association sign, just to brighten it up as well as the Bear Park.

 

Special Guest Speakers

Gary Klemz, Standing in for Township Clerk: Kyle Bryant, Jim Jacobs: Police Station Architect, David Uhl: Township Development Manager, Troy Goodnough: Monroe County Sheriff

 

The plans for the police station were presented to the attending residents. Our Frenchtown representatives assured the residents that this project will not raise the peoples taxes. 

 

The building will be 14,000 square ft. The building as well as the grounds will have a nautical theme.The main part of the structure will be the Monroe County Sheriff’s Substation; there will be holding space but it will not be a jail. There are currently 8 deputies assigned to this area and when the substation is complete, there will be 18 deputies and budgeted for 79. This will increase response times, offer safer roads and create the possibility for bike patrol officers.

 

There will be other areas within the building,  such as, eight (8) small conference rooms. There are also plans for a community center in the back area with storage capacity. The community center will hold 500 people, with a large fully operating kitchen.There are also plans on modifying the light as well as creating a crosswalk there to create a better flow of vehicle and pedestrian traffic. The plans include many outdoor amenities such as a park and a walking path. The plans are still in the development stage, so things can change. 

The project is to start this May. Once the project kicks off, it will take roughly 460 days to complete. This means from the begining with the bids all the way until the end, which is the completion of the building, park areas will still be being developed. During the construction phase, there is the possibility for road blocks on Dixie. If you have any questions or concerns we encourage you to contact the township, they should be able to help.

 

Public Participation

Questions were asked in regards to bicycle police. Sheriff Goodnough responded that although that is not currently a plan, it is very possible that in the near future there could be bicycle patrol since they will finally be able to accommodate having a bicycle patrol.

 

Another Question was asked about having recycle bins up at the station. The response to that was no, there are recycle bins currently at the Mall of Monroe. 

 

Meeting Ajourned – 7:52pm