Call to Order 2:00pm
Roll Call of Trustees
President- Nicole Fitzgerald (Present) Trustee- Fred Boogren(Present)
V.P- Victoria Wilcox (Present) Trustee- Tess Cini (Present)
Secretary- Nancy Mouradjian (Present)
Treasurer- Frank Kren (Present)
The Annual Voting took place from 1-2 on Saturday, July 15, 2023. People that were on the ballot were 3 existing board members; Nicole, Frank, and Tess, and one new board member, Debbie Healy. Even though the weather was rainy, we had a decent turnout for voting. We got to meet some residents that we haven’t met before and some new to the neighborhood residents.
The meeting started promptly at 2pm. A few of the voters did stay for the meeting to offer some feedback, get information, and just listen. We covered quite a bit in a short time.
Another area that we addressed at the meeting was phone calls to the office. We ask that, if you call the office, please leave a voicemail and a phone number. If you do not, we have no way of knowing you called and we cannot call you back if you don’t leave a phone number. Not everyone has given their phone numbers to add to the system
We discussed an ongoing issue that we have had up at Bear Park with a group of kids that come up there almost every day. The kids leave garbage, flip the porta potty, are belligerent to other residents that walk through the park or try to bring their kids up to play, flip trash cans and jack up the swings. Some of the board members tried talking to the children and they continued, a resident had to contact the police to come because the kids were being belligerent to them and messing up the play equipment and sadly the officer didn’t have much to say about it. We are trying to narrow down with whom the children’s parents are so that we can reach out to them.
We discussed the installation of the new solar lights and panels that will be installed the following Saturday after this meeting. These solar lights and panels are 5 years maintenance free. If there are issues with the product the product will be replaced hassle free for free.
Late assessments and liens were also addressed at this meeting. We continue to try to get the residents to pay by offering payment plans but it doesn’t seem to help. We will be placing liens on homes when the billing cycle starts in September. We encourage any residents that are way behind to contact the office before September to set up a payment play. Terms are discussed at the time of creating the payment plan.
The tornado that came through damaged a lot. The flagpole was one of the things that sustained damage. We contacted a company in Toledo and they came out, did all the repairs as well as replaced the flag. Now our flag is flying beautifully.
We have had a couple of complaints about weed. We know that it is legal and that you are on your own property, we just ask that you try to be respectful of the individuals around you. We are all neighbors.
Blight is another issue that was addressed. The blight does continue to go out. We are all at the mercy of the Frenchtown Blight officer making the rounds. Feel free to utilize the link for blight in the pinned post on the top of the Facebook page. Blight will continue to go out.
The JAWS (Jailer Program) and the beautification committee have been doing a great job keeping the parks clean and assisting repairs. We are always looking for volunteers feel free to call us, text only, email or facebook messenger, if you are interested
Treasurer Committee Report
We are proud to announce that we are right on track with last year’s finances with a financial surplus. This money, as with what we did with the surplus last year, will be put toward repairs, bills, beautification, office supplies and events. The accountant did their assessment of the fiscal year and provided packets with the information.
The new fiscal year, 23/24, budget was handed out to the residents at the meeting as well as board members. The budget was created based on last year’s, 22/23, numbers and reflects inflation. The budget was motioned for approval and seconded with 5 board members for and one abstaining.
Just a reminder, if you have not paid 22/23 assessments/ HOA fees, please do so. If you need a payment plan let us know. This will help you avoid a lien on the property. We would like to see the back payments caught up before new, 23/24 assessment bills go out the first week of September.
Beautification & Event Committee Report
The Jaws program will continue to work with Frank and Victoria with cleaning up the association and repairs. The new solar lights will be put in on Saturday, July 22, 2023. The lights were supposed to be installed the same Saturday as the meeting but due to inclement weather, installation was postponed. Fall garage sale days will be Thursday August 31st, Friday September 1st, Saturday September 2nd, and Sunday September 3rd.
Thank you all that came
Meeting Ajourned – 2:15pm
Side note. We would like to welcome our newest addition to the board, Debbie Healy.